Post by Paul Paulin on Jan 15, 2016 13:22:44 GMT -5
St. Catharines Game & Fish Association
General/Executive Meeting Minutes
Sept. 28, 2015
Present: Tom C., Mark P., Bruce M., Paul P. Dagmar M., Darryl D., Mike S., George D., Steve J., Dave M.
Meetings now start at 7pm and will combine the Executive and General Meetings into one meeting. Other executive business can be conducted by email and/or telephone.
1. President: Tom C.
Everything has gone well this year as far as the President is concerned.
2. 1st VP: Mark P.
The 3 derbies attracted the following entrants:
Spring: 230
Summer: 102
Fall: 114
Everything went well at the annual awards night. The remaining prizes will be given out starting this coming week. The 50/50 draw money has been received. We were happy to have Shane again as our MC.
The derbies had the following financials:
Income: $20,579
Expenses: $17,562
Net: $3,017
We also received a donation from Dave Morrison and a $1000 donation from the Ontario Sportsman Assoc.
The financials are similar to 2014.
Darryl would like to see a comparison on individual derby tickets and boat derby tickets from 2014 vs. 2015.
Online sales of tickets should happen in 2016.
There was $8500 (retail value) in derby prizes handed out as well as the cash.
There was some confusion at Fisherman’s Pier regarding the dates for 1 day derby tickets.
Darryl suggested that a rule change may be necessary when a decision has to be made between a weigh-in for our regular board vs. our member’s board; when the weigh-in is at other than our ramp, since we do not post up-to-date standings at the other weigh-in locations.
2. 2nd VP: Bruce M.
When should we pull the docks out? Suggestion to not pull them out before PDYC pull their docks out. Maybe shortly after Thanksgiving.
#4 dock is the best one to leave in if that is what we want to do. There was a vote to leave #4 in over the winter: Passed.
3. Treasurer: Tom C.
Total income: $51,924.45
Total expense: $41,565.53
Net income: $9,978.92
Current assets, chequing & savings: $ 50,385.07
Total current assets: $70,944.88
4. Unfinished business
Tom: By-law changes, 2nd reading, Article 7(b) and Article 8(j). Will have 3rd reading in January.
5. New business
Darryl: presented a notice of motion: that the budget for the spring, summer and fall derbies be set at 90% of the previous year’s ticket sales; and that all monies to be spent/awarded at the discretion of the derby committee. Passed
This would produce a budget for 2016 at $18,000.
Tom: propose a motion that elected executives receive a honorarium of $500/year or $1000/year for the 2 year term, depending on their position. Darryl suggested that we postpone a vote on this motion until we get advice from our accountant on the implications of this honorarium.
Mark: introduced Mark Rorke from St. Catharines Bassmasters. Mark is requesting the use of the clubhouse again for the meetings of the Junior Bassmasters, held once a month. They had 11 members last year and 16 members now, averaging 11.5 kids at each meeting. They had 3 tournaments last year, averaging 10 kids/tournament. Voted: Passed.
Paul: who can weigh in a fish in a derby? OK after hours? There were concerns raised by some anglers, wondering if a fish could be weighed in when no one was at the ramp and all other weigh stations were closed. The derby committee responded by saying they would draft rules concerning these concerns, eg “normal business hours”, and put them in the rules for 2016.
Dagmar: Janet (from 7/11 store) will help Dagmar in 2016 with Kids Day with the goal of taking over in 2017. Kids Day has close to $5000 in the bank.
Mark (for Jerry): Jerry is willing to oversee the Pen Project in 2016. He is looking for a couple new bodies to help put the pens in and take them out.
Nominations for Executive for 2016-2017:
Darryl nominates Mark for President (accepted)
Mark nominates Darryl for 1st VP (accepted)
Mark nominates Dave M. for 2nd VP (accepted)
Darryl nominates Paul for Secretary (accepted)
Darryl nominates Tom for Treasurer (declined, reserve decision until January)
General/Executive Meeting Minutes
Sept. 28, 2015
Present: Tom C., Mark P., Bruce M., Paul P. Dagmar M., Darryl D., Mike S., George D., Steve J., Dave M.
Meetings now start at 7pm and will combine the Executive and General Meetings into one meeting. Other executive business can be conducted by email and/or telephone.
1. President: Tom C.
Everything has gone well this year as far as the President is concerned.
2. 1st VP: Mark P.
The 3 derbies attracted the following entrants:
Spring: 230
Summer: 102
Fall: 114
Everything went well at the annual awards night. The remaining prizes will be given out starting this coming week. The 50/50 draw money has been received. We were happy to have Shane again as our MC.
The derbies had the following financials:
Income: $20,579
Expenses: $17,562
Net: $3,017
We also received a donation from Dave Morrison and a $1000 donation from the Ontario Sportsman Assoc.
The financials are similar to 2014.
Darryl would like to see a comparison on individual derby tickets and boat derby tickets from 2014 vs. 2015.
Online sales of tickets should happen in 2016.
There was $8500 (retail value) in derby prizes handed out as well as the cash.
There was some confusion at Fisherman’s Pier regarding the dates for 1 day derby tickets.
Darryl suggested that a rule change may be necessary when a decision has to be made between a weigh-in for our regular board vs. our member’s board; when the weigh-in is at other than our ramp, since we do not post up-to-date standings at the other weigh-in locations.
2. 2nd VP: Bruce M.
When should we pull the docks out? Suggestion to not pull them out before PDYC pull their docks out. Maybe shortly after Thanksgiving.
#4 dock is the best one to leave in if that is what we want to do. There was a vote to leave #4 in over the winter: Passed.
3. Treasurer: Tom C.
Total income: $51,924.45
Total expense: $41,565.53
Net income: $9,978.92
Current assets, chequing & savings: $ 50,385.07
Total current assets: $70,944.88
4. Unfinished business
Tom: By-law changes, 2nd reading, Article 7(b) and Article 8(j). Will have 3rd reading in January.
5. New business
Darryl: presented a notice of motion: that the budget for the spring, summer and fall derbies be set at 90% of the previous year’s ticket sales; and that all monies to be spent/awarded at the discretion of the derby committee. Passed
This would produce a budget for 2016 at $18,000.
Tom: propose a motion that elected executives receive a honorarium of $500/year or $1000/year for the 2 year term, depending on their position. Darryl suggested that we postpone a vote on this motion until we get advice from our accountant on the implications of this honorarium.
Mark: introduced Mark Rorke from St. Catharines Bassmasters. Mark is requesting the use of the clubhouse again for the meetings of the Junior Bassmasters, held once a month. They had 11 members last year and 16 members now, averaging 11.5 kids at each meeting. They had 3 tournaments last year, averaging 10 kids/tournament. Voted: Passed.
Paul: who can weigh in a fish in a derby? OK after hours? There were concerns raised by some anglers, wondering if a fish could be weighed in when no one was at the ramp and all other weigh stations were closed. The derby committee responded by saying they would draft rules concerning these concerns, eg “normal business hours”, and put them in the rules for 2016.
Dagmar: Janet (from 7/11 store) will help Dagmar in 2016 with Kids Day with the goal of taking over in 2017. Kids Day has close to $5000 in the bank.
Mark (for Jerry): Jerry is willing to oversee the Pen Project in 2016. He is looking for a couple new bodies to help put the pens in and take them out.
Nominations for Executive for 2016-2017:
Darryl nominates Mark for President (accepted)
Mark nominates Darryl for 1st VP (accepted)
Mark nominates Dave M. for 2nd VP (accepted)
Darryl nominates Paul for Secretary (accepted)
Darryl nominates Tom for Treasurer (declined, reserve decision until January)
