Post by Paul Paulin on Feb 16, 2016 10:09:13 GMT -5
St. Catharines Game & Fish Association
General/Executive Meeting Minutes
Jan. 25, 2016
Present: Tom C., Mark P., Bruce M., Paul P. Dagmar M., Chris H., Darryl D., Mike S., Mary S., George D., Steve J., Dave M., Jerry M.
Dave Martin, Mike Duncan, Ken York, Janet Melanson, Bill Ball
1. Old business: Tom C.
- By-law changes, 2nd reading, Article 7(b) and Article 8(j). 3rd reading. Voted. Passed unanimously.
- motion that proposed that elected executives receive a honorarium of $500/year or $1000/year for the 2 year term was withdrawn.
- motion that executive, including Board of Directors, and ramp volunteers receive a free launch ramp pass. Voted. Passed.
- the outstanding business of derby weigh in procedures regarding who and when a fish can be weighed in is being handled by the derby committee. Fish must be weighed in during “normal hours” for each weigh station, and a person cannot weigh in their own fish.
2. Election of Executive Officers: Tom
- Treasurer: Dave Martin (by acclamation after Tom declined his nomination)
- Secretary: Paul Paulin
- 2nd VP: Dave Morrison
- 1st VP: Darryl Day
- President: Mark Penner
- Board of Directors: Steve Jablonski. Mike Duncan, Ken York, Jerry Mitrovich, Tom Copeland, Janet Melanson, George Deliman, Mary Schultz, Mike Scrutton, Bill Ball
3. Treasurer’s Report: Tom
- we have the 2015 year audit report. The small differences in numbers compared to our own are due to the differences in accounting methods used.
- total current assets: $67,400.97
- total assets: $88,390.88
- total equity: $ 87, 090.88
- total income: $53,278.08
- total expenses: $46,787.57
- net income: $6,241.05
4. Other Business:
- Mary: what is the proper procedure when a boater has a ramp pass with no name or trailer license? Received as a gift, bought at Peter’s. Complete the info on the Ramp Pass and put a note in the daily receipts for the treasurer.
5. Dagmar/ Janet: Kids Day Derby (May 7, 2016)
- letters and emails have been sent to previous donors
- Janet is in training by Dagmar
- thanks given to Dagmar for her many years and hours devoted to Kids Day
- last year we had 248 kids but we are hoping for 500 kids this year
- we need all club members to find and contact potential donors
- have contacted Matt at CTC
- Mark: thanked Dagmar and Bruce Miller for their dedicated volunteer service to the club.
6. 1st VP report: Darryl
Derby committee: Darryl, Mark, Mike, Steve, Dave
Dates for derbies in 2016:
Spring: Apr. 9 – June 11
Summer: June 18 – Aug. 13
Fall: Aug. 20 – Sept. 17
- tickets will be same prices as 2015
- online Paypal will be available, use our message board with a link to the Paypal site, mostly for use for daily tickets that we are losing revenue by not having online payment
- need separate account to keep track of money raised through Paypal
- derby budget: $19,000 for 2016
- same # of payouts as 2015 but the $50 prizes will increase to $100
- there is $30,000 in cash and prizes in the 3 derbies
- the Junior division will change to age 16 and under with no minimum weight for an entry
- there will be 4 Scotty 2116 downriggers available: 2 in members derbies, 1 early bird prize, and 1 draw prize at the prize presentation in Sept.
- on Saturday, Feb. 27 there will be a Salmon seminar and marketplace at the Holiday Inn; we will have a table at the marketplace
- Darryl thanked Mark for his leadership on the derby committee the last few years
- there will be an exciting speaker at our March meeting
7. Pen Project: Jerry
- there will be an update in a couple of weeks on the #’s for the pens in 2016
- need volunteers to monitor, load feed and clean the pens
- should be able to put the docks and pens in the water in 1 day because everything is on site
- it is a good time to get young family members involved
- Synchro Engineering
- the habits of the Chinook in Lake Ontario have changed in the last 2 years, where in the east end there has been earlier staging and stronger runs
- there is $1000 in the pen account which will pay for the rest of the external monitoring equipment
- there will be a tournament again this year run by Straightline Anglers to raise money for the pen project
- Mark thanked Jerry for his dedicated service to the pen project
8. 2nd VP
Ramp volunteers:
Sat.-Sun.: Mary & Don
Mon.: Doug & Bill
Tues.: Paul & Mike
Wed.: ?
Thur.: Tom & ? (Mary & Don)
Fri.: George
Spares: Bruce, Tony?
9. other business
- Tom: OAFH Zone J meeting, Sunday, Aug.21, $15, lunch supplied, Ray Boylard
- Bruce: Kids Day volunteers needed for setup on Thur.-Fri. before the derby
- shore derby, run by Steve, raises money for Kids Day
General/Executive Meeting Minutes
Jan. 25, 2016
Present: Tom C., Mark P., Bruce M., Paul P. Dagmar M., Chris H., Darryl D., Mike S., Mary S., George D., Steve J., Dave M., Jerry M.
Dave Martin, Mike Duncan, Ken York, Janet Melanson, Bill Ball
1. Old business: Tom C.
- By-law changes, 2nd reading, Article 7(b) and Article 8(j). 3rd reading. Voted. Passed unanimously.
- motion that proposed that elected executives receive a honorarium of $500/year or $1000/year for the 2 year term was withdrawn.
- motion that executive, including Board of Directors, and ramp volunteers receive a free launch ramp pass. Voted. Passed.
- the outstanding business of derby weigh in procedures regarding who and when a fish can be weighed in is being handled by the derby committee. Fish must be weighed in during “normal hours” for each weigh station, and a person cannot weigh in their own fish.
2. Election of Executive Officers: Tom
- Treasurer: Dave Martin (by acclamation after Tom declined his nomination)
- Secretary: Paul Paulin
- 2nd VP: Dave Morrison
- 1st VP: Darryl Day
- President: Mark Penner
- Board of Directors: Steve Jablonski. Mike Duncan, Ken York, Jerry Mitrovich, Tom Copeland, Janet Melanson, George Deliman, Mary Schultz, Mike Scrutton, Bill Ball
3. Treasurer’s Report: Tom
- we have the 2015 year audit report. The small differences in numbers compared to our own are due to the differences in accounting methods used.
- total current assets: $67,400.97
- total assets: $88,390.88
- total equity: $ 87, 090.88
- total income: $53,278.08
- total expenses: $46,787.57
- net income: $6,241.05
4. Other Business:
- Mary: what is the proper procedure when a boater has a ramp pass with no name or trailer license? Received as a gift, bought at Peter’s. Complete the info on the Ramp Pass and put a note in the daily receipts for the treasurer.
5. Dagmar/ Janet: Kids Day Derby (May 7, 2016)
- letters and emails have been sent to previous donors
- Janet is in training by Dagmar
- thanks given to Dagmar for her many years and hours devoted to Kids Day
- last year we had 248 kids but we are hoping for 500 kids this year
- we need all club members to find and contact potential donors
- have contacted Matt at CTC
- Mark: thanked Dagmar and Bruce Miller for their dedicated volunteer service to the club.
6. 1st VP report: Darryl
Derby committee: Darryl, Mark, Mike, Steve, Dave
Dates for derbies in 2016:
Spring: Apr. 9 – June 11
Summer: June 18 – Aug. 13
Fall: Aug. 20 – Sept. 17
- tickets will be same prices as 2015
- online Paypal will be available, use our message board with a link to the Paypal site, mostly for use for daily tickets that we are losing revenue by not having online payment
- need separate account to keep track of money raised through Paypal
- derby budget: $19,000 for 2016
- same # of payouts as 2015 but the $50 prizes will increase to $100
- there is $30,000 in cash and prizes in the 3 derbies
- the Junior division will change to age 16 and under with no minimum weight for an entry
- there will be 4 Scotty 2116 downriggers available: 2 in members derbies, 1 early bird prize, and 1 draw prize at the prize presentation in Sept.
- on Saturday, Feb. 27 there will be a Salmon seminar and marketplace at the Holiday Inn; we will have a table at the marketplace
- Darryl thanked Mark for his leadership on the derby committee the last few years
- there will be an exciting speaker at our March meeting
7. Pen Project: Jerry
- there will be an update in a couple of weeks on the #’s for the pens in 2016
- need volunteers to monitor, load feed and clean the pens
- should be able to put the docks and pens in the water in 1 day because everything is on site
- it is a good time to get young family members involved
- Synchro Engineering
- the habits of the Chinook in Lake Ontario have changed in the last 2 years, where in the east end there has been earlier staging and stronger runs
- there is $1000 in the pen account which will pay for the rest of the external monitoring equipment
- there will be a tournament again this year run by Straightline Anglers to raise money for the pen project
- Mark thanked Jerry for his dedicated service to the pen project
8. 2nd VP
Ramp volunteers:
Sat.-Sun.: Mary & Don
Mon.: Doug & Bill
Tues.: Paul & Mike
Wed.: ?
Thur.: Tom & ? (Mary & Don)
Fri.: George
Spares: Bruce, Tony?
9. other business
- Tom: OAFH Zone J meeting, Sunday, Aug.21, $15, lunch supplied, Ray Boylard
- Bruce: Kids Day volunteers needed for setup on Thur.-Fri. before the derby
- shore derby, run by Steve, raises money for Kids Day
